Three Important Tips for Inviting Guests

1. Make a list of the people you would like to invite. We recommend that you begin by making a list of all potential guests, including personal and business associates, who might have an interest in our organization. Ideally, many of your guests will already be somewhat familiar with the organization. In order to have 10 people on the day of the event, we ask that you pre-confirm 12 guests. Things do come up and sometimes guests have to send last minute regrets. If on the day before the breakfast you still have 12 confirmed guests, we will set your table for more or seat your guests at a nearby table.

2. Make it personal. The best invitation is a personal one. Invite your guests in person, by telephone or with email. Give your guests more reasons to come. Tell them why you care about Camp Fire.

3. Communicate expectations. This is a benefit event for Camp Fire and it’s always best for you and your guests to understand that this is a fundraising event. It is also important for your guests to know that there is no minimum and no maximum gift. You are inviting them because you care about Camp Fire and would like them to learn more about the work we do. If they choose to give their financial support, great! If not, we really do appreciate the fact that they took the time to come.

I am serving as a Table Captain for Camp Fire USA’s annual Champions for Children Breakfast and I would love for you to join me at my table. The breakfast is free and is scheduled for Thursday, November 10th, at the Denaina Center. The doors open at 7 a.m. and the program starts at 7:30 in order to end promptly before 8:30 a.m.

As you [may] know... share your personal connection with/ reasons for supporting Camp Fire.)

This is a fundraiser, but Camp Fire realizes there are many ways to make a contribution such as a donation of time, a collaboration commitment, sharing a good idea, and for some it’s writing a check. Every contribution is valuable. Most important of all, we want you to come and find out about the great programs Camp Fire offers Alaskan children.

Please join me at my table - Can you come?

Warm regards,

(your name)

P.S. Please RSVP by October 31st so I can get my guest list in to Camp Fire.